How to create PowerPoint charts from SPSS

Many market researchers rely on SPSS to analyze survey data, yet they often encounter challenges in efficiently transforming this data into visually appealing visualizations (charts and tables) for inclusion in PowerPoint reports.

The Traditional Approach

Traditionally, market researchers follow a lengthy process to produce charts and visualizations from survey data:

  1. Export data from the survey tool to SPSS format.
  2. Import the data into SPSS.
  3. Perform data weighting.
  4. Conduct calculations and variable grouping (e.g., Top2Box, 0-100 averages, indexes/dimension aggregations).
  5. Export the data to Excel tables.
  6. Adjust the Excel tables to suit chart creation needs.
  7. Create charts one-by-one in Excel.
  8. Copy charts from Excel to PowerPoint.
This is how Chat GPT explains the traditional way of creating PowerPoint charts from SPSS

To turn SPSS data into PowerPoint charts, you can follow these general steps:

  1. Export Data from SPSS:
  • Open your SPSS data file.
  • Run the necessary data analysis, computations, and aggregations as needed.
  • Save or export the data you want to visualize in a format compatible with PowerPoint. Common formats include Excel (.xlsx) or CSV (.csv).
  1. Create Charts in Excel:
  • Open Excel and import the data exported from SPSS.
  • Organize your data into a format suitable for charting.
  • Select the data and create the charts you want in Excel. Excel offers various chart types such as bar charts, line charts, pie charts, etc.
  1. Customize and Format Charts:
  • Customize your charts by adding titles, labels, legends, and adjusting formatting options within Excel.
  • Ensure that your charts convey the information clearly and effectively.
  1. Copy Charts to PowerPoint:
  • Open your PowerPoint presentation.
  • Navigate to the slide where you want to insert the chart.
  • In Excel, select the chart, copy it (Ctrl+C), and then paste it into your PowerPoint slide (Ctrl+V).
  1. Adjust Chart Size and Position:
  • Resize and reposition the chart on the PowerPoint slide as needed. You can use the handles on the chart to resize it.
  1. Link Data (Optional):
  • If your data in SPSS changes frequently, you might want to consider linking your Excel chart to the SPSS data. This way, if the SPSS data updates, your Excel chart will reflect those changes in PowerPoint. To do this:
    • In Excel, click on the chart.
    • Go to the “Chart Tools” tab, click on “Design,” and select “Edit Data.”
    • In the Excel sheet that opens, adjust the data source or link it to your SPSS data file.
  1. Save and Update:
  • Save your PowerPoint presentation to ensure that the chart is included in the file.
  • If you’ve linked your data, remember to update the chart when you receive new data in SPSS.

By following these steps, you can efficiently turn SPSS data into PowerPoint charts. Excel serves as an intermediate tool to create, format, and customize the charts before adding them to your PowerPoint presentation. This approach allows you to have control over the design and appearance of your charts in your presentation.

Undoubtedly, this method is time-consuming and inefficient for creating PowerPoint reports.

The Automated Report Solution

How about using this process instead?

  1. Add your SPSS file to a reporting tool.
  2. Select a report template tailored to visualize various question types.
  3. Download a report in your PowerPoint design with visualisations of all your data.

This is possible with the best PowerPoint reporting tools in the market today.

Explore Research Automators Reporting Offering

To learn more about how Research Automators simplifies PowerPoint reporting, click the buttons below.

Consider changing survey tool

Furthermore, it’s worth noting that an increasing number of researchers are recognizing that SPSS may not always be the most efficient choice for survey data analysis. Instead, consider using a survey tool designed for professionals. Look for tools that offer:

  • Weighting capabilities
  • Significance tests
  • Correlation analysis
  • Calculating averages, Top2Box, NPS, 0-100 converted averages
  • AI analysis of open-ended responses/verbatim
  • Creation of cross-tabs / cross tabulation
  • One-click generation of native PowerPoint charts in your desired design template


Streamlining the process of creating PowerPoint charts from SPSS data can significantly enhance efficiency and productivity in market research reporting. By leveraging automated reporting tools and considering alternative survey analysis solutions, researchers can elevate their data visualization capabilities and deliver impactful insights more effectively.